How our EDI solution supports you
Since 2025, companies in Germany must be able to receive electronic invoices. From 2026, they will also be required to process them electronically. To prepare you optimally for these legal requirements, Mercoline has developed a scalable, ready-to-use solution for the automated processing of incoming e-invoices.
What does the e-invoice obligation mean for your company?
The e-invoicing obligation is particularly relevant for companies that receive invoices from many small business partners. Many smaller ERP and accounting systems do not have a classic EDI interface. However, they often already support the EU standard EN 16931 (e.g. XRechnung or ZUGFeRD), which has been mandatory in public procurement (B2G) since 2020.
What are the advantages of our solution?
The Mercoline solution is based on universal mapping and converts incoming invoice data into a syntax-independent XML intermediate format. This format forms the basis for further processing in company-specific systems, for example as SAP IDoc.
- EDI advantages without a classic EDI connection: Even if there is no direct incoming invoice interface, the data can be processed via CSV files, for example in spreadsheets or databases.
- Additional PDF generation: A readable PDF document is created from the structured invoice data, which supports manual checking and archiving.
- Efficient error analysis: If an invoice cannot be processed automatically, the PDF document helps to quickly identify and rectify the cause.
E-invoices in the B2B sector
How is cost-effectiveness guaranteed?
The solution is characterized by low technical hurdles and the use of existing interfaces of your ERP or accounting system. This minimizes the development effort on the recipient side. Receipt by e-mail is also possible, allowing the solution to be flexibly adapted to the technical requirements of your business partners.
Supported formats
Mercoline processes all electronic invoices that comply with EU standard EN 16931 and the German CIUS XRechnung specification. All permissible XML syntaxes are supported.
The automated process at a glance
Receipt and acceptance
Automated acceptance of e-invoices via various channels with recognition of sender and recipient based on routing rules.
Validation
Checking the data for compliance with EN 16931, including a detailed test report.
Visualization
Creation of a readable PDF document from the invoice data that clearly displays the content.
Data extraction and conversion
Extraction of the relevant invoice data from the XML file and conversion into the desired target format (e.g. SAP IDoc or CSV) for direct further processing.
Provision for archiving
Additional provision of PDF document and audit report to fulfill archiving and documentation obligations.
Get off to a future-proof and legally compliant start now
Prepare your company for mandatory e-invoice processing at an early stage with an economical, flexible and ready-to-use solution.
We would be happy to advise you personally and show you live how you can get started easily and efficiently.
