EDI has become firmly established throughout the business world in recent years. There are EDI specialists and a variety of EDI-related organisations that can support a company in implementing its own EDI solution. Since EDI implementation can be complex in both technical and organisational terms, a systematic approach and the structured application of typical implementation processes as described in the following examples are helpful:
Step 1: Requirements analysis
Right at the start, you should clarify the following points on your own or together with your EDI service provider:
- What business processes (orders, invoices) should be supported?
- What business processes have the greatest strategic potential in EDI implementation?
- What data or information should be exchanged?
- Should data only be sent, only be received, or both sent and received?
Step 2: Build up the organisation structure
Step 3: Selection of the ideal EDI solution (in-house or EDI service provider)
Step 4: Compile your information
- A variety of information is required for implementation and roll-out:
- Your GLN: Ensure that your company is in possession of the necessary identification numbers such as the Global Location Number (GLN) or apply for the number.
- Description of the exchange format
- Customer key contact
- Necessary written agreements (e.g. EDI agreement)